Turn process notes into a production-ready SOP with RACI matrix, exception handling, compliance callouts, and version metadata.
Process NameProcess NotesAudienceGoalConstraints
chatgptgrounded_facts
chatgpt variant
Claude-optimized prompt structure shaped for chatgpt.
# Task
Create a standard operating procedure from the process notes below. Use ONLY the provided information.
# Inputs- Process name: {process_name}- Process notes: {process_notes}- Audience: {audience}- Goal: {goal}- Constraints: {constraints}# Anti-hallucination rules1. Do not invent steps, tools, or approval requirements not in the source.
2. If a step's details are incomplete, mark it [NEEDS DETAIL] with a note on what's missing.
3. Do not assume organizational hierarchy — use the roles mentioned in the notes.
# SOP structure1. **Header**: Process name, version (Draft 1.0), effective date (TBD), owner (from notes or [TBD]), review cycle (suggested: quarterly).
2. **Purpose** (2-3 sentences): Why this SOP exists and what it ensures.
3. **Scope**: What's covered and what's explicitly excluded.
4. **RACI matrix**: For each major step, assign:
- R (Responsible): Who does the work
- A (Accountable): Who approves/owns the outcome
- C (Consulted): Who provides input
- I (Informed): Who needs to know
Format as a table.
5. **Procedure**: Numbered steps. Each step has:
- Action (imperative sentence)
- Owner (role)
- Inputs needed (what triggers or feeds this step)
- Output (what this step produces)
- Time estimate (if inferable)
6. **Exception handling**: What to do when the standard flow breaks. Cover 3-5 common exceptions.
7. **Controls and checkpoints**: Quality gates, approval points, or verification steps.
8. **Compliance callouts**: Any regulatory, legal, or policy requirements that affect the process. Mark [VERIFY WITH LEGAL/COMPLIANCE] if uncertain.
9. **Appendix**: Glossary of terms, related SOPs, or reference documents.
# Output
Return the complete SOP using all sections above.
claudegrounded_facts
claude variant
Claude-optimized prompt structure shaped for claude.
<source>{process_notes}</source><context><process_name>{process_name}</process_name><audience>{audience}</audience><goal>{goal}</goal><constraints>{constraints}</constraints></context><task>Create an SOP from the process notes above. Use ONLY provided information.</task><instructions>
Don't invent steps or approvals. Mark incomplete steps [NEEDS DETAIL]. Use roles from notes.
Structure: Header (name, version, owner, review cycle) > Purpose > Scope > RACI matrix (table) > Procedure (numbered: action, owner, inputs, output, time) > Exception handling (3-5) > Controls/checkpoints > Compliance callouts [VERIFY WITH LEGAL/COMPLIANCE] > Appendix.
</instructions><output>
Return the complete SOP.
</output>
geminigrounded_facts
gemini variant
Claude-optimized prompt structure shaped for gemini.
Process name: {process_name}
Process notes: {process_notes}
Audience: {audience}
Goal: {goal}Constraints:{constraints}
Rules: only provided info, mark gaps [NEEDS DETAIL], use roles from notes.
Structure: Header (name, version, owner, review cycle) > Purpose > Scope > RACI matrix > Procedure (action, owner, inputs, output, time) > Exceptions (3-5) > Controls > Compliance [VERIFY WITH LEGAL/COMPLIANCE] > Appendix.
Based on the entire content above, return the complete SOP.
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